General Ledger

Your GL is the fundamental component of your School Business Suite. Stop waiting on overnight upload processes and watch as your entries and corrections are reflected in real-time.

  • Built-in audit trails to ensure the integrity of your financial data.
  • Unlimited account history and the ability to pull up historical transactions in seconds.
  • Customize accounts by size or department while using parameters to ensure that your transactions are entered against valid accounts only.

Budgeting

Your budget is the lifeblood of your operations. Get the information you need to make better decisions and stop worrying about whether your numbers are accurate.

  • Forecast, plan, and enter your budget, along with unlimited alternative scenarios.
  • Stronger forecasting thanks to detailed budget history and analytics tools.
  • Test out future scenarios and create budgets up to seven years in advance.

Purchasing

Secure, feature-rich purchase order processing that makes it easy to track all of the information you need to remain financially accountable, while empowering your staff with a streamlined process and safeguards against user error.

  • eCommerce option provides a secure, online purchasing portal to trusted third party partners.
  • Staff will be notified when requisitions are awaiting their approval or items have been received.
  • Integration with Accounts Payable eliminates duplicate entry and auto-populates invoice detail.

Accounts Payable

Qmlativ helps you eliminate the time-consuming process of pouring through stacks of invoices and searching for missing files, so you can assign your staff to more valuable pursuits.

  • PO information auto populates into invoices.
  • Pay by regular check, ACH, wire transfer, single check, or manual check.
  • Generate fixed asset records from invoices.
  • Automatic encumbrance adjustment.
  • Easily void and re-issue checks.
  • Close invoices for regular monthly bills.

Accounts Receivable

Centralize all your customer account information into one database. Balances, payments, and invoice details are housed in one central location for maximum accuracy and efficiency. Accounts Receivable will track incoming payments to your district, create aging reports, process batch payments, print invoices, and much more. Your built-in reports will automatically display the information you need to get real-time visibility into your Accounts Receivable. With Accounts Receivable, you can:

  • Manage invoices to promote timely billing and increase revenue.
  • Use reports and graphs to help track vendors, invoices, aging, and more.
  • Automate your recurring weekly, monthly, and yearly invoices.

Automatic Check Reconciliation

Report on checks based on bank account or a range of accounts by check number, vendor, check date, check amount, and many more options.

  • During both accounts payable and payroll check processing, the system automatically creates open check entries in the reconciliation file.
  • Customizable file formats allow data transfer to any bank.

Staff Planning

Wouldn’t it be nice if you could easily track and review every impact on your bottom line as you plan personnel budgets? With Staff Planning, you can! Manage all available positions, whether filled or vacant, and their respective costs to accurately create your personnel budget for upcoming fiscal years. As you plan for the future, you can efficiently run a variety of scenarios so you’re never uncertain about the effects that changes may have. With Staff Planning, you have the ability to:

  • Plan and create personnel budgets.
  • Track the impact of every position on your budget.
  • Itemize costs by categories, such as the position itself, pay, employees, accounts, or benefits.
  • Easily move information from Staff Planning to our Position module to enact new year changes.