Applicant Tracking

The success of your district hinges on hiring the right people, and with Qmlativ Applicant Tracking you can do just that. With Applicant Tracking, you can post jobs for openings at your organization and collect applications from both internal and external candidates. Review applications with ease via customized hiring processes and create or update employee records for selected hires. Applicant Tracking is integrated with our core ERP functionality which makes it easy when it comes time to transfer new employee information into your HR systems. Applicant Tracking gives you the ability to:

  • Identify and act on vacant positions faster.
  • Post positions internally, externally, or both.
  • Remove bulky paperwork and tedious data entry from the hiring equation.
  • Improve retention with a better on-boarding process.

Benefit Management

Benefit Management gives you the flexibility to accommodate many different plan types and options for your employees. You’ll have the capability to create and customize plans, coverages, deduction benefit schedules, benefit groups, and sub plans. Improved functionality lets benefit specialists quickly mass add sub plans for each of the benefit groups in a single plan. The Open Enrollment process is fully integrated into our Payroll module, which means there’s no need for exports and imports from third-party benefit providers. A few key features of Benefit Management are:

  • Override or create a specific range for employee’s FTE for those with multiple positions or assignments.
  • Clone benefits at year end to roll previous codes and employee elections into new year.
  • Retroactive adjustments let employees calculate balances and pay ahead.

Activity Accounting

Basketball, yearbook, theater, and school trips. When all these activities are managed in bulk, it can be difficult to identify inconsistencies, or even fraud. Activity Accounting provides a simple way to stay organized while delegating business operations (cutting checks, writing POs, reconciling bank statements, etc.) to the school level. Activity Accounting ensures activity is only posted to specific accounts which can be defined to indicate a location, such as high school or middle school. With these separate, defined accounts, you’re guaranteed to balance by funding and entity. Activity Accounting lets you:

  • Keep accurate, secure records of finances for sports and clubs.
  • Define account dimensions that indicate location.
  • Maintain separate bank reconciliations for each location.
  • Define separate summary accounts for activity accounts.

Assets

From acquisition to disposal (and everything in between), you can record, maintain, and report all of your fixed assets for each site according to GASB 34 standards. Easily generate asset information from purchase orders or invoices that have been previously entered into Accounts Payable. You can also set up depreciation schedules monthly, quarterly, biannually, or annually, making it simple to determine your capitalization threshold amount. Some key benefits of Assets are:

  • Account for and evaluate all of your existing assets.
  • Reduce the possibility of overstocks and shortages.
  • Identify asset location and type.
  • Log additions and disposals for review by auditors.

Warehouse

The days of trying to keep up with stock balances are over. With the Qmlativ Warehouse all your transactions are recorded in real-time and automatic notifications can be sent. We make it easy for you to store and report on multiple warehouses separately. Every time an item is purchased and received, your expense account and general ledger are automatically updated. Plus, Warehouse data can be shared with Accounts Payable and Assets. With Warehouse, you have the ability to:

  • Order at one price and stock at another.
  • Built-in reporting so you can make informed decisions.
  • Set your own thresholds for alerts and notifications.