schoolAbility Budget module supports unlimited budget models enabling budget managers to consider multiple what-if scenarios and Position Control-based budgeting, which uses the Payroll module to project salaries and benefit accounts, including planned changes (e.g., step/grade) and many other advanced features including:

  • Original vs. Revision Budgets
  • Budget Models
  • Budget Accounts
  • Perform (Mass) Changes
  • Budget Entry
  • Position Control Budgeting
  • Multi-year Budgeting
  • Budget Approvals
  • Versioning

Following is an illustration of the schoolAbility Budgeting process:

Budget Model Process


Accounts are the foundation of the Finance module. schoolAbility has several activities that help users create and manage accounts quickly and efficiently including:

  • Account Components
  • Account Descriptions
  • Account Types
  • Account Balance Review

The Journal Entry option allows users to create and post journal entries. schoolAbility also validates all accounts at the time of entry and ensures the journal entry is balanced before allowing the user to post. The Journal Entry functionality supports:

  • Journal Entry Management
  • Budget / Journal Entry Approvals
  • Budget Transfers
  • Journal Entry Import

Requisitions and Special Payments

schoolAbility supports all types of requisitions and special payments including:

  • Vendor Requisitions
  • Department Requisitions
  • Stores Requisitions
  • Work Orders
  • Direct Payments
  • Employee Payments
  • Vendor Payments

This requisition process involves various roles such as requisitioners, approvers, buyers, vendors and district technicians.

Following is an illustration of the schoolAbility’s requisition process:

Requisition Process - clean

Requisitions and special payments  have the following features:

  • Workflow Approvals and Notifications
  • Any number of accounts
  • Any number of items
  • History tab
  • Attachments
  • Several “snapshot” reports available

Accounts Payable

Accounts Payable users are responsible for managing the process of recording payments, researching the status of payments, printing check reports, printing checks, maintaining vendor and account files, and answering questions posed by vendors and requisitioners regarding requisitions, payments and checks. schoolAbility Accounts Payable functionality supports:

  • Reviewing Requisitions
  • Approving Requisitions
  • Processing Payments
  • Processing Checks
  • Managing Vendors
  • 1099 Reporting

schoolAbility Accounts Payable module includes three types of payments, each with its own purpose, activity and procedures.

  • Vendor Payments
  • Direct Payments
  • Employee Payments

Following is an illustration of the schoolAbility’s Accounts Payable process:

AP Process

Accounts Receivable

Accounts Receivable users are responsible for managing the process of recording invoices, researching the status of invoices, processing receipts and deposits, and maintaining customer files. schoolAbility Accounts Receivable functionality supports:

  • Processing Invoices
  • Processing Receipts
  • Approving Deposits
  • Reviewing Accounts
  • Reviewing Journal Entries
  • Managing Customers

Fixed Assets

The Fixed Assets activities of schoolAbility may be used independently, or in conjunction with other activities. When used with other activities, asset records can be automatically created when items are received in purchase orders. Once received, schoolAbility pre-fills much of the information stored in the fixed asset record. Alternatively, asset records may be created manually using the printed purchase order and packing list as source documents. schoolAbility Fixed Assets functionality supports:

  • Creating Asset Records
  • Listing Assets
  • Updating Fixed Assets
  • Other Options while Editing Fixed Assets
  • Disposing of Fixed Assets
  • Depreciating Assets


schoolAbility stores management updates inventory automatically (receipts/issues) and supports the following:

  • Stores Items
  • Receipts
  • Issues
  • Categories
  • Replenishing Stock

Following is an illustration of the schoolAbility Stores process:

Stores Process

Work Orders

schoolAbility functionality supports entry and management of work orders from the perspective of the administration user who enters the work order and the maintenance users who manage them. The work order process includes:

  • Work Order Entry
  • Electronic Approvals
  • Assignment
  • Work Order Completion

The work orders functionality supports tracking of labor and materials costs and scheduling of preventive maintenance.

Following is an illustration of the schoolAbility Stores process:

Work order Process


schoolAbility Workflows optimize the approval process for finance processes. The Workflows functionality adapts to each schools unique business rules. Notifications of processing steps, including denials, can be sent via e-mail.

 schoolAbility Software

To contact schoolAbility for a confidential, no-obligation consultation, e-mail sales@schoolAbility.com or call (520) 780-1375.

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