Finance

Budget

Requisitions and Special Payments

schoolAbility supports all types of requisitions and special payments including:

• Vendor Requisitions
• Department Requisitions
• Stores Requisitions
• Work Orders
• Direct Payments
• Employee Payments
• Vendor Payments

This requisition process involves various roles such as requisitioners, approvers, buyers, vendors and district technicians.

Following is an illustration of the schoolAbility’s requisition process:

Requisitions and special payments  have the following features:

• Workflow Approvals and Notifications
• Any number of accounts
• Any number of items
• History tab
• Attachments
• Several “snapshot” reports available

Accounts Payable

Accounts Payable users are responsible for managing the process of recording payments, researching the status of payments, printing check reports, printing checks, maintaining vendor and account files, and answering questions posed by vendors and requisitioners regarding requisitions, payments and checks. schoolAbility Accounts Payable functionality supports:

• Reviewing Requisitions
• Approving Requisitions
• Processing Payments
• Processing Checks
• Managing Vendors
• 1099 Reporting

schoolAbility Accounts Payable module includes three types of payments, each with its own purpose, activity and procedures.

• Vendor Payments
• Direct Payments
• Employee Payments

Following is an illustration of the schoolAbility’s Accounts Payable process:

Accounts Receivable

Accounts Receivable users are responsible for managing the process of recording invoices, researching the status of invoices, processing receipts and deposits, and maintaining customer files. schoolAbility Accounts Receivable functionality supports:

• Processing Invoices
• Processing Receipts
• Approving Deposits
• Reviewing Accounts
• Reviewing Journal Entries
• Managing Customers

Fixed Assets

The Fixed Assets activities of schoolAbility may be used independently, or in conjunction with other activities. When used with other activities, asset records can be automatically created when items are received in purchase orders. Once received, schoolAbility pre-fills much of the information stored in the fixed asset record. Alternatively, asset records may be created manually using the printed purchase order and packing list as source documents. schoolAbility Fixed Assets functionality supports:

Stores

schoolAbility stores management updates inventory automatically (receipts/issues) and supports the following:

• Stores Items
• Receipts
• Issues
• Categories
• Replenishing Stock

Following is an illustration of the schoolAbility Stores process:

Work Orders

schoolAbility functionality supports entry and management of work orders from the perspective of the administration user who enters the work order and the maintenance users who manage them. The work order process includes:

• Work Order Entry
• Electronic Approvals
• Assignment
• Work Order Completion

The work orders functionality supports tracking of labor and materials costs and scheduling of preventive maintenance.

Following is an illustration of the schoolAbility Stores process: